Cancellation Policy & Conditions

“Open Air Movie Nights” – Bad Weather Plan.

It is impossible to control the weather, and when attending an outdoor event there is always a risk that the weather will not be favorable on the day.

If bad weather does affect our movie night, the decision to relocate, postpone or cancel the event must be made.

Relocation is obviously the most favorable choice. Some of our venues have suitable alternatives.

If the decision to postpone due to bad weather is made by, I have the option of:

a) Rescheduling to the next suitable event at no extra charge, or.

b) Transferring your ticket credit to another name for the next available event.

Unfortunately, due to the nature of the business, Open Air Movie Nights & Australian Fitness Adventures are unable to offer a refund once tickets have been purchased.

If I do not attend the screening, for reasons other than the event being cancelled, this will result in the loss of my deposit/payment.

Online bookings are final, I cannot transfer my ticket to another name or event once payment is made for any reason other than a postponed event due to bad weather.

By purchasing my ticket or tickets online with Open Air Movie Nights & Australian Fitness Adventures, I agree to the abovementioned conditions.

“Open Air Movie Nights” – Release Of Liability & Photography.

I HEREBY ASSUME ALL OF THE RISKS OF PARTICIPATING IN THIS ACTIVITY OR EVENT, including by way of example and not limitation, any risks that may arise from negligence or carelessness on the part of the persons or entities being released, from dangerous or defective equipment or property owned, maintained, or controlled by them, or because of their possible liability without fault.

I certify that I am physically fit, have sufficiently prepared or trained for participation in the activity or event, and have not been advised to not participate by a qualified medical professional.

I certify that there are no health-related reasons or problems which preclude my participation in this activity or event. I acknowledge that this Accident Waiver and Release of Liability will be used by the event holders, sponsors, and organizers of the activity or event in which I may participate, and that it will govern my actions and responsibilities at said activity or event.

In consideration of permitting me to participate in this event, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and assigns as follows:

(A) I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from this event, THE FOLLOWING ENTITIES OR PERSONS: Open Air Movie Nights & Australian Fitness Adventures, their directors, officers, employees, volunteers, representatives, and agents, the activity or event holders, activity or event sponsors, activity or event volunteers;

(B) I INDEMNIFY, HOLD HARMLESS, AND PROMISE NOT TO SUE the entities or persons mentioned in this paragraph from any and all liabilities or claims made as a result of participation in this activity or event, whether caused by the negligence of release or otherwise. I acknowledge that Open Air Movie Nights, Australian Fitness Adventures and their directors, officers, volunteers, representatives, and agents are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity conducting a specific event or activity on behalf of Open Air Movie Nights & Australian Fitness Adventures.

I acknowledge that this activity or event may involve physical activity, and may carry with it the potential for death, serious injury, and property loss. I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity or event.

I understand that at this event or related activities, I may be photographed. I agree to allow my photo, video, or film likeness to be used for any legitimate purpose by the event holders, producers, sponsors, organizers, and assigns. The accident waiver and release of liability shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.

By purchasing my ticket or tickets online with Open Air Movie Nights & Australian Fitness Adventures, I agree to the abovementioned conditions.

“Fitness Adventure Holidays” – Payment Policy.

To reserve a spot one of our spectacular tours, we require a non-refundable booking fee of $300 upon booking. After you receive a confirmation (either via email OR an Australian Fitness Adventures representative may call you to confirm your reservation) full payment (the balance) must be made within 60 days of the tour start date.

Prices are based per person, but DO NOT include flights outside of Brisbane. Clients must arrange travel to Brisbane Airport and have adequate travel insurance to cover all activities listed. If you wish to arrange alternative travel arrangements to one of our tours, this must be discussed upon making your booking with Australian Fitness Adventures.

Travel Insurance

Please note, if you have private health insurance in Australia, it is your responsibility to check this insurance will cover trips such as the tours offered by Australian Fitness Adventures.

It is your responsibility to organize a suitable level of travel and health insurance. Although we strongly encourage you to do so, you acknowledge that Australian Fitness Adventures is not responsible for providing insurance products and cannot be held liable in the event your failure to arrange suitable insurance coverage leaves you exposed, medically, financially or otherwise. 

Australian Fitness Adventures Cancellations


“Cancellation” is defined as not attending your scheduled tour; this includes both postponing your tour and rescheduling of your tour. “You” refers to the guest booking an Australian Fitness Adventures tour. “We” refers to Australian Fitness Adventures. It is your responsibility to read and understand our cancellation policy before making a booking. We understand that one books with the intention of cancelling or postponing their tour, but unexpected things do happen, so please consider purchasing travel cancellation insurance upon booking your tour with us.

Travel Cancellation Insurance

Depending on the policy you choose and its conditions, travel cancellation insurance may pay for some or all cancellation fees.

Guest Cancellation Policy

Depending on what stage you postpone or cancel your tour, cancellation fees may apply. Cancellation fees are determined by the “cancelation fee schedule” below:

  • If you cancel 90 days or more before your tour start date, you will be refunded the full tour amount (minus the $300 booking fee).
  • If you cancel 90 days or less before your tour start date, you will forfeit your entire payment.

Due to our need to commit to flights, accommodation, activities and other arrangements in advance, exceptions to our policy cannot be made for any reason.

A guest can change to another tour 60 days before your tour start date for a fee of $250.  Please note the tour must have availability. 


If Australian Fitness Adventures must cancel or change a scheduled tour date for any reason whatsoever, you’re entitled to transfer your full tour payment to another tour. Alternatively you may request a refund of your applicable payment, which will be accommodated for insofar as is possible, taking into consideration any non-retrievable costs to which we committed in anticipation of your tour.

Australian Fitness Adventures is not responsible for your expenses incurred in preparation for any cancelled tour such as other accommodation, airline tickets, loss of work, and/or other costs associated with preparing for your trip.

Third Parties

Australian Fitness Adventures holds no responsibility for the actions or omissions of third parties or independent contractors, including in the event that they modify the nature of a service on a tour as compared with the advertised nature of the service.

General Waiver

You acknowledge that during a tour you participate voluntarily in any and all activities arranged by the tour organizers, and insofar as legally permissible, surrender your right to any cause of action against Australian Fitness Adventures arising from any loss or damage to person or property that occurs during a retreat.

Photo / Video Release

I give permission to Australian Fitness Adventures to use photographic images & videos in which I feature that are taken during the course of the tour to use for future marketing, to republish, copyright, etc. for commercial use in association with Australian Fitness Adventures’ business.

I hereby release and discharge Australian Fitness Adventures from any and all claims and demands arising out of or in connection with the use of the photographs and video footage, including without limitation any and all claims for libel or invasion of privacy.

By booking into a tour you agree to all policies above. For any questions or queries, please email us at